S. No.

Compliance Requirement

Timeline / Frequency

Responsible Person

Records / Evidence

1

On receipt of a sample, compare the seal on the sample container and outer cover with the specimen impression received separately.

On receipt of sample

Food Analyst

Sample receipt and seal verification record

2

Record the condition of the seal on the sample/container.

On receipt of sample

Food Analyst

Seal condition record

3

If the sample container is broken or unfit for analysis, inform the Designated Officer and request a second part of the sample.

Within 7 days from receipt of sample

Food Analyst

Intimation to Designated Officer; requisition for second sample

4

Analyse samples of food received from the Food Safety Officer or any other person authorised under the Act.

As and when samples are received

Food Analyst

Sample register; laboratory analysis records

5

For samples received under Section 38 or Section 47, prepare the analysis report indicating the method of sampling and analysis.

Within 14 days from receipt

Food Analyst

Analysis report

6

Send four copies of the report to the Designated Officer for samples received under Section 38 or 47.

Within 14 days

Food Analyst

Copies of report and dispatch record

7

For samples received under Section 40, prepare the analysis report indicating the method of sampling and analysis.

Within 14 days from receipt

Food Analyst

Analysis report

8

Send a copy of the Section 40 analysis report to the person who purchased the food article, with a copy to the Designated Officer.

Within 14 days

Food Analyst

Report and proof of communication

9

Where analysis cannot be completed within 14 days, inform the Designated Officer and Commissioner of Food Safety, stating reasons for delay.

Before expiry / when delay becomes apparent

Food Analyst

Delay intimation

10

Specify the additional time required for completion of analysis where the 14-day period cannot be met.

Along with delay intimation

Food Analyst

Revised expected completion timeline

11

Handle any appeal against the Food Analyst's report before the Designated Officer.

As and when appeal is received

Designated Officer / Food Analyst

Appeal records

12

Where the Designated Officer decides to refer the matter, facilitate referral to the referral food laboratory notified by the Food Authority for its opinion.

As directed by Designated Officer

Food Analyst / Designated Officer

Referral records and laboratory opinion