Mandatory responsibilities of Stock Exchanges in facilitating the ASBA (Application Supported by Blocked Amount) process.

Role and responsibilities of the Stock Exchanges shall include the following:

1. The Stock Exchanges shall provide file format/ layout in which upload/download shall be made by the various intermediaries interacting with the stock exchanges or amongst them. 

2. The Stock Exchange(s) shall ensure that details of the Controlling Branch (CB) and Designated Branches (DBs) of each SCSB are available on the website of the Stock Exchange(s) in an easily accessible form.

3. The Stock Exchange(s) shall enable:

(i) access to their electronic bidding system through a web enabled interface, to SCSBs, for uploading details of ASBA;

(ii) SCSBs to upload data on the electronic bidding system in a secured way; and

(iii) identification of data uploaded by each SCSB, DB‐wise.

4. The Stock Exchange(s) shall ensure that the electronic bidding system provides all the appropriate fields, along with identification of SCSBs, to enable SCSBs to upload the bid data properly. The electronic bidding system shall also be enabled to display bid opening/ closing date, price band and revision in price band/ bid period and to reset relevant data fields upon revision, if any.

5. The Stock Exchange(s) shall ensure that an issue specific code is generated from the electronic bidding system, so that SCSBs does not face any problem in segregating the ASBA issue‐wise.

6. The Stock Exchange(s) shall be responsible for accurate, timely and secured transmission of the electronic bid file uploaded by SCSBs, to the Registrar to the Issue.

7. The Stock Exchange(s) shall provide a facility of reverse confirmation to SCSBs regarding the data having been uploaded on their electronic bidding system.

8. In case of withdrawal of ASBA during the bidding period, the Stock Exchange(s) shall provide the facility to enable SCSBs to –

(i) delete the ASBA from the electronic bidding system or mark the withdrawal individually against the original bid uploaded; or

(ii) upload withdrawal of the ASBA in batch mode, in the electronic bidding system.

9. Details of locations including name of the broker, contact details such as name of the contact person, postal address, telephone number, e-mail address of the broker, etc. where the application forms shall be collected will be disclosed by the Stock Exchanges on their websites. Stock Exchanges should ensure that the details so disclosed on their websites are regularly updated.

10. Alerts by Stock Exchanges: Similar to the systems prevalent in case of secondary market transactions, the stock exchanges shall develop the systems to facilitate the investors to view the status of their public issue applications on their websites and sending the details of applications and allotments through SMS and E-mail alerts to the investors.