S. No.

Item of Business / Compliance

Section / Rule

Checklist

A. CONSTITUTIONAL & INCORPORATION MATTERS

1.

To take note of the Certificate of Incorporation and CIN allotted by the Registrar of Companies

Sec. 7

☐

2.

To take note of the Memorandum of Association and Articles of Association of the Company

Sec. 4 & 5

☐

3.

To take note of the names, DINs and particulars of the first directors of the Company

Sec. 149, 152

☐

4.

To take note of declarations/consents of directors and other incorporation documents

Sec. 7, 152

☐

5.

To take note of the subscribers to the Memorandum and their shareholding

MOA / Incorporation documents

☐

B. REGISTERED OFFICE & STATUTORY PARTICULARS

6.

To take note of the registered office of the Company

Sec. 12

☐

7.

If required, to approve/authorise filing of verification of registered office with ROC

Sec. 12(2)

☐

8.

To approve the name board, letterheads, invoices and other statutory stationery containing prescribed particulars

Sec. 12(3)

☐

C. DIRECTORS' MATTERS

9.

To take note of disclosure of interest by directors in Form MBP-1

Sec. 184(1), Rule 9

☐

10.

To take note of directors' declarations regarding disqualification, wherever applicable

Sec. 164

☐

11.

To take note of directors' consent to act as directors

Sec. 152(5) / DIR-2

☐

12.

To determine/approve the disclosure of directors' interest and shareholding in the statutory records

Sec. 184

☐

D. FIRST AUDITOR

13.

Appointment of the first auditor of the Company

Sec. 139(6)

☐

14.

To fix the remuneration of the first auditor

Sec. 142(1)

☐

15.

To take note of the eligibility/consent of the proposed auditor

Sec. 139

☐

E. BANKING & FINANCIAL MATTERS

16.

Opening of bank account(s) in the name of the Company

Sec. 179 / banking requirements

☐

17.

Authorisation of directors/officers to operate the bank account

Sec. 179

☐

18.

To determine the mode of operation/signing authority for the bank account

Board resolution

☐

19.

To authorise persons to execute banking documents and other financial instruments

Sec. 179

☐

F. SUBSCRIBED SHARE CAPITAL

20.

To take note of receipt of subscription money from subscribers to the Memorandum

Sec. 10A / incorporation requirements

☐

21.

To approve/authorise issue of share certificates to subscribers

Sec. 46; Rule 5 of Companies (Share Capital and Debentures) Rules

☐

22.

To approve the common seal, if the Company has one

Sec. 9 / AOA

☐

23.

To authorise signing and issuance of share certificates

Sec. 46

☐

24.

To take note of/update the Register of Members with details of subscribers

Sec. 88

☐

G. STATUTORY REGISTERS & RECORDS

25.

To approve maintenance of statutory registers and records prescribed under the Companies Act

Sec. 88 and other applicable provisions

☐

26.

To authorise maintenance of Register of Members, Register of Directors & KMP and their shareholding, etc.

Sec. 88, 170

☐

27.

To authorise maintenance of books of account and other statutory records

Sec. 128

☐

H. KEY PERSONNEL & PROFESSIONAL APPOINTMENTS

28.

Appointment of Company Secretary, if applicable

Sec. 203

☐

29.

Appointment of other KMP / officers, if applicable

Sec. 203

☐

30.

Appointment of internal auditor, if applicable

Sec. 138

☐

31.

Appointment of cost auditor, if applicable

Sec. 148

☐

I. BUSINESS & OPERATIONAL MATTERS

32.

To approve the principal business activities/initial business plan of the Company

MOA / Board powers

☐

33.

To authorise execution of agreements, contracts and other documents required for commencement of business

Sec. 179

☐

34.

To authorise opening of GST, PAN/TAN and other statutory registrations, wherever applicable

Applicable laws

☐

35.

To authorise persons for statutory filings with ROC, tax authorities and other regulators

Applicable laws

☐

J. COMMENCEMENT OF BUSINESS

36.

To take note of receipt of subscription money from subscribers

Sec. 10A

☐

37.

To authorise filing of Form INC-20A, where applicable

Sec. 10A; Companies (Incorporation) Rules

☐

38.

To ensure that the Company does not commence business or exercise borrowing powers until applicable requirements under Section 10A are complied with

Sec. 10A

☐

K. INITIAL POLICIES / AUTHORISATIONS

39.

To approve accounting policies, where required for commencement of operations

Applicable accounting requirements

☐

40.

To authorise books of account and financial records to be maintained at the registered office/other approved location

Sec. 128

☐

41.

To authorise digital signatures, MCA filings and statutory registrations

Applicable provisions

☐

42.

To approve common business correspondence and execution authorities

Board powers

☐

L. OTHER MATTERS

43.

To take note of disclosures/filings already made pursuant to incorporation

Applicable provisions

☐

44.

To consider any other matter with the permission of the Chair

SS-1

☐

45.

Vote of thanks / conclusion of meeting

SS-1

☐