- Mehak Chanotiya
October 10, 2026
Buyer’s Written Objection to Acceptance of Goods or Services
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When used: Sent by the buyer within 15 days of delivery where goods or services do not conform. It prevents deemed acceptance on the delivery date and fixes the acceptance date as the day the supplier removes the objection.
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[Buyer letterhead] Date: [__/__/____] By [email and courier] (to be dispatched within 15 days of delivery) To: [Supplier name], [address] Udyam No.: [____] Subject: Objection to acceptance of goods/services delivered on [date] under PO No. [____] 1. Goods/services described in invoice [no.] dated [date] were delivered on [date] under challan [no.]. 2. On inspection on [date], we found that [specific non-conformities, quantities affected, test or inspection report reference]. 3. We do not accept the [goods/services/affected portion of ₹ ____] and give this written objection. Please remove the non-conformity by [replacement / rectification] on or before [date] and confirm in writing when it has been done. 4. The undisputed portion of the invoice, ₹ [____], will be paid within the agreed period. The disputed portion, ₹ [____], will be paid once the objection is removed. 5. This objection is raised without prejudice to our rights under the contract. For [Buyer]: [Name, Designation, Signature] |
Drafting notes
• The objection must be in writing, give reasons, and be received within 15 days of delivery. Keep the courier and email proof (Article 2).
• Pay the undisputed part on time. Withholding the whole invoice because part is in question invites interest on the entire amount (Article 8).
• Record the supplier’s cure date. That date is the day of acceptance and starts the payment clock.
Author Bio
Mehak Chanotiya
CS Trainee dedicated to mastering the nuances of Indian corporate law and secretarial practice. View Full Profile
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